1. The Player Registration Procedure is a procedure used to get club=based players registered, approved, and to have their cards printed.
2. The procedure is borne out of a policy provision found in the Administration and Communications Policy, more specifically, Section 5.2.1 of the policy.
3. The principlie behind the procedure is the administration needs to be automated as far as possible to reduce the tideiousness from the association side, to allow the association to focus on more critical matters.
4. In the procedure, Members register their own players on the MySAFA System, ensuring that the following requirements are met:
- With each registration there is a valid copy of the player’s identity document uploaded;
- Such a copy is complete and clearly visible;
- A recent colour passport photo is uploaded;
- Such a photo is properly cropped and is upright on the phrame; and
- The face of the player is clearly visible on the photo.
5. Prior to registering the player with the association, the Head of the club must ensure tha there is a process and the necessary forms within the club to make this register the players internally. He / She must also ensure that internally registration happens.
6. The above means that the player must be registered at the club level first. During such a registration, a form is signed showing the personal particulars of the player that are required for the registration at the association.
7. The club based player registration form must also have terms and conditions to be agreed to between the player, the parent and the club, and must also have a declaration in how the player information will be used by the club and the a
8. See be procedure for the registration of the players witj the association here-below:
| Procedure Step | Responsible | Deadline |
The player is then registered on the MySAFA System for the club and team concerned. | Club Administrator | By Thursday 17h00 |
Approve registered on the MySAFA System. | PLFA Administrator | By Thursday 19h00 |
When all the players have been registered from that club, a Player Print File is saved in the following naming convention: YYMMDDHHMM – Club Name – Division – Cards Where YY is year (21), MM is month (08), DD is day (25), HH is hour (19) and MM is minutes (00). Using the above as an example, asuming that the cards are for Strides Under 15, the name of the Print File will be: 2108251900 – Strides – Under 15 – Cards | PLFA Administrator | By Thursday 20h00 |
After creating the Player Print File, a Divisional Team List for the affected team will be updated with the newly registered players in the following naming convention: YYMMDDHHMM – Club Name – Division – List (See Player Print File here-above for examplanation of the format) | PLFA Administrator | By Thursday 20h30 |
Both Player Print File and Updated Divisional Team List are sent to the Club concerned | PLFA Administrator | By Thursday 21h00 |
9. Members must note that registration will be for all registring clubs, and duer time will be taken to complete all registration requests, and not for just one Member.
10. After the last step, there will be no further effort put in for the regration of any players until the next cycle. Any such activity wil be a breach of the procedure giving unfair advantage to non-compliant clubs. The Secretary will check the registration report on a monthly bases to ensure that there is no approval activity outside of the Thursday 17h00 – 21h00 window, and if there is such, it is due to the workloads and not to a breach.
11. Any complaints in relation to the registration of players must be sent to info@plfa.org.za for the Secretary’s attention.
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